Wallace H. Coulter Department of Biomedical Engineering at Georgia Tech and Emory University Coulter Department of Biomedical Engineering at Georgia Tech and Emory University

Memorandum of Understanding (MOU) Support issued to Emory University:

The memorandum constitutes agreements between Emory University (EU) and Georgia Institute of Technology (GIT) for salary reimbursements using internal university funds.

Forms:
MOU - MDPHD: This form is used when GIT will reimburse EU for salaries for a student enrolled in the joint MDPH Program.
MOU - BME Staff: This form is used when GIT will reimburse EU for salaries for an Emory Staff member who provides services to GIT.

MOU agreements are prepared by the department and submitted for signature:
a. Ga. Tech - College of Engineering - Director of Financial Operations
b. Emory University - School of Medicine - Associate Dean of Administration

Encumbering MOUs in Buzz mart:
Signed MOUs are entered in buzz mart using the Confirming Order/Confirming Order Form.

Description: Listed Employee Name and Budget Period

Expense Code: 753300 - Contract Other

NIGP Code:
- Students/Staff: 96377 - Sponsorships
- Teaching Faculty: 92478 - Teaching and Instructional Services

Enter the Quantity as ($ amount to encumber)

Enter the Price as ($1)

Attached Salary MOU and BME's Master Student MOU Agreement to requisition.

2. When the Purchase Order is issued; department will send MOU and purchase order number to Emory University.

3. Emory University will send invoices referencing purchase order number to apinvoices@gatech.edu for payment processing.

Memorandum of Understanding (MOU) Invoicing Emory University:

The memorandum constitutes agreements between Emory University (EU) AND Georgia Institute of Technology (GIT) for salary reimbursements using internal university funds.

 

Form:
MOU - Student Support: This form is used when EU will reimburse GIT for salaries for a student enrolled or working in the BME joint program.

MOU agreements are prepared by the department and submitted for signature.

• Ga. Tech - College of Engineering - Director of Financial Operations
• Emory University - School of Medicine - Associate Dean of Administration

Invoicing:

• Emory will return signed MOU along with purchase order number and smart key.
• State project number is requested and employee salary assigned.
• An invoice request is submitted to accounting services referencing purchase order number and smart key; accounting services will initiate a monthly invoice to EU and will credit the GIT state project.

 

Memorandum of Understanding (MOU) Issuing Subcontracts for Emory/GT Student Support on Sponsored Funds:

The memorandum constitutes agreements between Emory University (EU) AND Georgia Institute of Technology (GIT) for salary reimbursements using sponsored funds.

• Sub awards are for Graduate Research Assistant’s salary and tuition only.
• Both universities have agreed to a 26% administrative indirect cap.
• Both universities have agreed to waive indirect cost on the 1st $25K for issuing a subcontract. If any expenses other than salary and tuition remission are included then the entire subcontract will be subject to full indirect costs.
• Subcontract requests are routed to the Office of Sponsored Programs (OSP) for contract processing.

Encumbering Subcontracts in Buzz mart:

Approved subcontract are entered in buzz mart using the Confirming Order/Subcontract form.

Description: Enter (Subcontract) PI Name and budget period

Expense Codes: 753160 - 1st $25K; 753180 - over $25K

NIGP Code: 95675 - Scientific Research Services

Subcontracts will submit invoices to ospinvoices@osp.gatech.edu for payment processing.